Francie Dalton's Blog

January 29, 2010

How can you avoid making these common mistakes when writing your performance goals?

Filed under: performance measures — franciedalton @ 6:06 pm

1. Misuse of Adjectives:

Goal?  Conduct an excellent conference

In a room of 50 people, you’ll like find 50 different definitions of an excellent conference.

Solution:

Use a fill in the blank question to stimulate greater clarity.  Here’s how it works:  “Our conference will have been excellently conducted when _______?

2. Misuse of Verbs:

Goal?  Attend the XYZ meeting

Since when is warming a seat an accomplishment?

Solution:

Ask “why”  regarding the verb and be sure to ask why in a couple of different ways.  For example:  Why am I attending the XYZ meeting?  is a much different question than Why am I attending the XYZ meeting

3.  Misused Prepositions:

Goal? Survey members to determine their priorities

Is your goal to survey?  Probably not.

Solution:

We should scrub these from our goal statements completely.  Avoiding words like “to, by and through” in your statements will help you to separate strategy from goal statements.

4.  Misused Comparison Words:

Goal? Achieve a 10% increase in conference attendance

Increase compared to what?

Solution:

Always include a base line in comparison statements and be as specific as possible when making comparisons.  For example:  At the 2010 conference, achieve a 10% increase in 2008 attendance level of client company presidents.

5. Responsibility without Authority:

Goal?  Ensure that Congress passes XYZ bill

Can you really hold your employee accountable for a Congressional Act?

Solutions:

Hold people accountable only for things with in their control.  No one can make congress pass a bill but one CAN  “work toward ensuring that congress passes XYZ bill by 12/31/10. “

My hope is that these solutions have helped bring clarity to your goals and that your 2010 is already off to a great start!

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January 14, 2010

Writing Performance Measures? Here are the top 5 mistakes that people make:

Filed under: Uncategorized — franciedalton @ 3:02 pm

1. Misuse of Adjectives:

Goal?  Conduct an excellent conference

In a room of 50 people, you’ll like find 50 different definitions of an excellent conference.

2. Misuse of Verbs:

Goal?  Attend the XYZ meeting

Since when is warming a seat an accomplishment?

3.  Misused Prepositions:

Goal? Survey members to determine their priorities

Is your goal to survey?  Probably not.

4.  Misused Comparison Words:

Goal? Achieve a 10% increase in conference attendance

Increase compared to what?

5. Responsibility without Authority:

Goal?  Ensure that Congress passes XYZ bill

Can you really hold your employee accountable for a Congressional Act?

These are just some examples of the top five errors made when writing performance measures.  If you are making these mistakes you are in good company.  They are incredibly common.  Check back next week for some solutions.

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January 5, 2010

Leadership Resolutions for 2010

Want your organization or department to be the very best it can be? This past year has been a tough one for many, but 2010 offers a fresh start. Here are seven resolutions to deepen and improve your leadership, not just for your own sake but for the sake of those you lead.

Approachability: An open-door policy, a suggestion box, an invitation delivered at an all-staff meeting to “come visit” — even a memo promising folksy charm isn’t the kind of approachability employees want from their leaders. Get out there! Don’t sit back passively waiting for them to initiate contact; YOU have to do the approaching. And make it substantive. Don’t just stop by the desks of those you’ve never met and make small talk. Institute periodic breakfasts or lunches with hierarchically segmented groups, offering open and/or issue-specific agendas. Task each of your direct reports with keeping you informed about the challenges and achievements of their employees. When you later engage with those individuals, surprise and delight them with your awareness of their specific challenges. Resolve today to step out of your office and into the working lives of your employees.

Creativity: Are you and your employees pretty much depleted from the demands of 2009? Long hours, laid off colleagues, uncertain futures, low to no raises — this can’t go on, you know — something has to give. Your employees may be assuming that work-flow or job design changes won’t be considered; that productivity levels must be sustained despite reduced access to resources. Absent your explicit invitation for creative ideas to reduce workloads, you may never hear such ideas as reformatting deliverables, strategic abandonment, joint-venturing, portfolio workers, job sharing, virtual employment, etc. Resolve today to invite creative ideas from your employees on how to honor work/life balance.

Developing others: For most of us, potty training was our first experience with independence. How proud we were of ourselves when we learned that we could take personal responsibility for achieving a desired outcome! Just as clearing the many hurdles of the maturation process helped develop self confidence, meeting targeted business outcomes nourishes self esteem, enhances careers, and builds leadership capabilities. Are you dwarfing fledgling leaders by absolving them of accountability? Are you depriving them of a sense of achievement by intervening on their developmental flailing? I know it hurts to watch them struggle, particularly when you know the answers. But if you swoop in and save them, the “grown-up pants” will never fit them well. Resolve to develop confident, competent leaders by not providing answers or solutions. Instead, format constructive, critical feedback into Socratic questions so they have to deduce the lesson.

Levity: Humor is the weapon of the angels. Are you alert to and actively seeking “the lighter side?” Nothing shows more confidence under dire circumstances than a moment of wit or an amusing perspective — so long as it’s not at anyone’s expense. I’m not suggesting that you become a comedian; just that you recognize the rallying effect of humor, and use it as the powerful leadership tool it is. Resolve to laugh at yourself at least once daily — or better yet — share a laugh about yourself with a different staff member every day.

Possibility: Leaders can be so absorbed in moving people and organizations from current state to desired state that they fail to inquire about “possible state.” When was the last time you set aside time to just “wonder” together with your employees? Start sentences like “What could we do if…what next big step…what new idea…?” Resolve to engage your employees in possibility thinking.

Responsibility: Nope — I’m not referring here to P&L, ethics, compliance, and other traditional leadership responsibilities. I’m assuming you’re already shouldering those. Instead, I’m referring to an expanded set of responsibilities that require taking action to help the unfortunate, contribute to society, protect the earth, and more. Your role as leader not only requires you to model this behavior consistently, but also to foster it in others. Resolve to be conspicuous in exhibiting a sense of responsibility for the earth and its inhabitants. Better still: Create opportunities for your employees to do likewise.

Unity: This state of being can only be achieved when employees see themselves as essential contributors to shared goals. Every executive I’ve ever worked with is certain his or her employees know how their daily efforts contribute to larger outcomes, but often those employees say they feel disconnected from and incidental to what’s really important. Unity isn’t cognitive. Even if born of shared belief, unity is an emotional state, and it is palpable. It is built not through dogma or a series of completed transactions, but through a quality of leadership that resonates with those being led. Are you striving for mere compliance from your employees? Instead, resolve to lead in a way elicits their voluntary, unified commitment.

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December 16, 2009

Cloaking the Truth: What I Wish I’d Known When My Business Launched

Filed under: Uncategorized — franciedalton @ 4:10 pm

Looking back at when I started my company, I wouldn’t have wanted to know how, or even whether, success was in my future. The launch period, with all its trials and tribulations, is an almost sacred period of time during which your heart and intellect are (or should be!) one with the business plan. It’s a time when you’re sorely tested, yet welcoming of the test; a time when you’re poised in mid air over the Grand Canyon (but it doesn’t feel like a mere metaphor – believe me!) yet focused with laser-like intensity on making it to solid ground.

Instead, what would have been most valuable to have known at launch took me 15 years to realize.

Nope – Surprise!

Realizing my complicity
During that time, despite repeated experiences that consistently led to the same result, I failed to recognize my complicity in those (undesired) outcomes. In fact, even after gaining cognitive awareness of my error, it took another couple of years to improve, and 21 years later post launch, it’s still a struggle.

I thought they would also want to develop & exploit.
I believed that my enthusiasm for helping staff learn and grow would in turn create enthusiasm in them for learning and growing. I believed my willingness to create opportunity for them would create desire in them to take those opportunities. I believed that the strengths I discerned in staff and acknowledged them for, were strengths they would want to develop and exploit.

I failed to wait for others to demonstrate they wanted to use or develop their talents.

Believe it or not, just because someone has a strength doesn’t necessarily mean s/he wants to deploy or develop that strength.

Although good at recognizing talent -

Maya Angelou’s words epitomize my point beautifully: “When someone shows you who they are, believe them… the first time”.

On numerous occasions over the past 21 years,
I invested months working to develop staff who had iteratively demonstrated the absence of a desire to grow. Instead of realizing and accepting their behavior as an indication of what was actually so, I assumed my approach was flawed, or that I just needed to keep trying and would eventually get through to them.

If my error resonates with you
-if you’re currently struggling – yet again – to get a staff person to realize, to understand, to stretch, to hunger, I encourage you to be wiser than I was. The old adage “Be slow to hire and quick to fire” is of particular importance for small business owners. Because when we make a bad hire, the impacts can be severe. While large organizations can absorb and recover from a bad hire almost seamlessly, the same is not true for smaller firms, in which a comparable event could cripple productivity for months.

Here’s just one example.
Five years ago I finally dismissed a poor performer who I had been encouraging and trying to develop for several years. My refusal to give up on her was costly. To this day I still feel waves of relief every time I think about the fact she is no longer here. Less frustration and fewer work-arounds have combined to make the quality of work life seem to soar as a result of her absence.

Be better than me.
Don’t let what you want to be true cloak what is actually the truth (or masquerade as being the way things are when indeed they are not). Calibrate the time and effort you invest in staff to the degree of demonstrated interest.


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December 1, 2009

DO YOUR GOALS MEASURE UP?

Apply these questions to your goals and objectives to determine whether they’re evidence based.

  1. Are your goals comprehensive regarding all the components necessary to achieve the targeted level of success?
  2. If you achieve your goals, how will it be clear to others that you have succeeded?
  3. Do your goals include metrics of success?  Could reasonable people disagree about whether the goal has been achieved?
  4. Do your goals reflect ultimate outcomes or do they reflect only the methodology for achievement?
  5. Is the achievement of your goal vulnerable to others’ performance?  Does your goal statement leverage such vulnerability?

 

 

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November 16, 2009

Human Resource Association of the National Capital Area

HRA-NCA is one of the best run, best attended groups I belong to. They have strong, talented, caring, leadership. Program topics are relevant, have high practical utility, and are delivered by excellent speakers. HRA-NCA has also earned an impressive, ever expanding group of loyal attendees, augmented each month by a large number of guests. The professional and intellectual caliber of people who attend makes networking fresh and interesting every time.

At our last meeting, a few members shared their reasons for attending:

November 13, 2009

David Wessel stops by to talk about his new book “Justice”.

Filed under: Uncategorized — franciedalton @ 8:47 pm
Tags: , , , , ,

“In Fed We Trust” by David Wessel.

Mr. Wessel unravels the role of the Fed in coping with our current economic crisis.

November 9, 2009

Taking the Fear Out of 360’s

John White of JD White + Associates, Inc. on removing fear from the 360 process.

 

 

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November 3, 2009

Tips for Increasing Response Rate

1. Customize the instrument: People are more willing to participate in that which they have a hand in creating. The survey becomes their own, and enjoys more respect than a generic instrument that is thrust upon them. Also worth noting is that respondents will imbue the results with greater credibility if they helped design the questions.

2. Protect Anonymity: Have your vendor explain specifically how respondent anonymity will be protected, including how narrative comments will be sanitized. State that the contract requires your vendor to eliminate not only names, but also to rephrase potentially transparent references to individuals.

3. Include a section for narrative comments: Very useful information typically resides within narrative commentary, yet many vendors prefer not to provide open ended questions because sanatizing them is so time consuming. Insist that narrative questions be included! It demonstrates interest in employee opinions beyond what the quantitative section reveals.

4. Share results with all staff. Even if staff only receive an abbreviated version of the results, access to the full results should be available to all. (There are exceptions to this. If a departmental data cut is included, constructive purpose is accomplished by exposing how the various departments scored. Tell staff in advance that the departmental cut may be withheld)

5. Promise that remedial steps will be taken: Senior management shouldn’t promise to “fix” everything right away, but response rates go up when those surveyed believe that their input will make a difference. Although it’s not possible to promise what will be tackled, or how it will be tackled, it is possible to describe the types of remedial steps (workshops, task forces, individual coaching, etc.) that could be taken, and to promise that staff input will be considered in prioritizing next steps.

6. Include staff in remedial efforts: Improving poor scores isn’t solely the job of mangement; all staff should be engaged in stewarding the design and execution of improvements.

7. Publicize, Publicize, Publicize. Prior to launch and while the instrument is “in the field”, the exec team needs to “talk it up” at every opportunity, expressing interest in the coming results and demonstrating a spirit of openness to change.

8. Your survey provider should prepare talking points regarding the above to help ensure these important messages are included in pre-launch communications.

 

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October 30, 2009

Filed under: Uncategorized — franciedalton @ 4:41 pm

Implementing a 360 degree feedback process in your organization will either be a destructive and devastating experience, or a developmental epiphany for those involved, depending entirely on how the process is structured and executed.   Before undertaking a 360-degree feedback initiative, be sure you plan carefully and are prepared to commit to the following best practices:

1. Avoid these unnecessary distractions by choosing a qualified consultant to host your 360. Ensure your consultant can provide on-line instrumentation, has a strong background in facilitating senior executive work sessions, and a successful track record of executive coaching.

2. Your consultant should collaborate with your senior executives to establish and define the dimensions of excellence for leadership and management in your firm. Based on this input, the consultant designs a well-structured questionnaire that is customized exclusively to your organizational culture. Because those who’ll be evaluated by the mechanism have input into its construction, greater receptivity to the process is secured, greater validity is imputed to the results, and commitment to improve is easier to sustain.

3. The CEO should conduct all-staff meetings to explain why the process is being inaugurated and how anonymity will be protected. The CEO should also inspire staff esteem for the courage and emotional maturity requisite of those who will be going through the process, asking that staff provide constructive but honest feedback.

4. The first time one is 360′d, the results should be confidential, known only to the consultant and the individual. Then, the consultant and the individual will meet monthly to develop and review action plans to remediate undesirable scores. Accountability for improvement is achieved when the second 360 is administered, and those results ARE shared with the supervisor. Because the perceptions of others take time to change, the second 360 should not be done until 18 to 24 months after the first.

What CAN be shared with the supervisor regarding the first set of results is a Composite Report, which combines the scores of all those 360′d without revealing the identity of individuals. Composite reports can reveal shared characteristics of teams or departments, which can form the basis for the targeted improvements of groups. Additionally, those 360′d can compare their individual results to the composite results to see how their scores affect the group.

5. After delivering an individual’s 360 results, the consulting coach should immediately secure a date for a second meeting. Assignments between meetings with the coach are typical, with the first assignment being the prioritization of undesirable scores. Future coaching sessions focus on facilitating the development of and monitoring the progress of meaningful action plans targeted at improving prioritized scores.

6. Three respondents in each rating population is the minimum number required to protect anonymity. Those to be 360′d (perhaps in collaboration with relevant internal colleagues) should identify at least five people in each respondent population, (five superiors, five peers, and five subordinates) from which the consultant then randomly selects three. For purposes of a 360, these need not be direct reporting relationships; instead, a superior respondent can be anyone hierarchically superior to the individual to be 360′d, who works closely enough with that individual to be able to respond to the questions. Similarly, a subordinate need not be a direct report of the individual to be 360′d; the person just has to have worked together closely enough for the subordinate to be able to respond to the questions. Narrative comments must be aggressively sanitized to eliminate any chance of attribution.

7. The best way to ensure the 2nd 360 is completed on schedule is to include it in the initial contract, with a substantial penalty clause for abandonment. This may sound harsh, but avoidance of the following negative consequences provides more than adequate justification for such a step: (1) Without supervisory review of the second 360, accountability for improvement by those who participated in the process cannot be meaningfully imposed, so the entire initiative won’t be taken seriously; (2) Absent the 2nd 360, those who worked diligently to improve their scores won’t have visibility into the results of their efforts, so they’ll be left with uncertainty and lack of closure; (3) Respondents who labored to provide thoughtful input will believe their opinions never really mattered in the first place.

Learn more abut 360 degree assessments at http://www.daltonalliances.com/360surveys.asp.

 

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